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SmartFEMS™ fuel management system logo

The SmartFEMS Solution

An automated fuel management system for better visibility and control of your fuel transactions

More effective fuel management starts with SmartFEMS™

Our fuel management system enables site owners to track and manage fuel use, from receiving and storage to dispensing and consumption.

Any discrepancies between fuel burn and fuel dispense can be traced and reported on. And the multi-level authentication feature introduces accountability measures for operators.

SmartFEMS™ is easily integrated into new or existing fuel installations, enabling:

  • Automatic capturing of all fuelling transactions
  • Automatic vehicle identification
  • Limitation of unauthorised fuelling
  • Elimination of tag-based and nozzle-in-tank equipment
  • Minimal physical interaction between the user and the operating solution
  • Live tank level reading of bulk fuel storage facilities and equipment in use
  • Automatic capturing of equipment run hours and actual equipment whereabouts
  • Permission to dispense fuel or lubricant into identified equipment based on proximity awareness to the fuelling bay
  • Permission to dispense fuel or lubricant into identified equipment based on equipment burn rate and operating activities 
  • Dynamic fuel inventory management and reporting
  • Real-time fuel discrepancy alerts
  • SARS Diesel Refund Reporting

SmartFEMS™: A smart fuel management system that gives you:

fuel management system improved consumption ECS Energy Combustion Services

Improved Consumption,
Productivity, and Energy
Efficiency

carbon reduction ECS Energy Combustion Services

Carbon
Reduction

fuel management ECS Energy Combustion Services

Alerts on Non-Compliant
Transactions

fuel management system

Traceability
of Fuelling
Transactions

SARS

SARS Diesel
Refund
Reporting

SmartFEMS™ inventory management reporting

Inventory
Management and
Reporting

SmartFEMS Process
#1 #2 #3 #4 #5 #6 #7 #8

#1

Fuel delivery to the bulk fuel facility on site.

#2

Delivered fuel passes through a receiving fuel meter before entering bulk storage.

#3

SmartFEMS™ continuously monitors fuel received and bulk storage tank fuel levels.

#4

Fuelling stations and refuelling bowsers utilise the same fuel dispensing authorisation process: facial recognition (touchless authentication) is required for preauthorised attendants and equipment operators to dispense fuel. Preauthorised equipment is identified and authenticated by proximity sensors. The dispensing transactions are then authorised and the dispensing pump is initalised.

#5

SmartFEMS™ continually monitors dispensing meter activity, regardless of authorisation.

#6

All specified equipment is equipped with real-time telemetry units that automatically supply location, fuel level, run hours and equipment Operational Data to the SmartFEMS™ Platform.

#7

All dispensing locations have SmartFEMS™ Platforms. The SmartFEMS™ Platform manages all communication, data validation and authorisations.

#8

SmartFEMS™ is fully functional, both online and offline (with and without connectivity), with automated sync capability of all offline transactional data which is uploaded once connectivity is regained. Operational Data is then fed into the Transactional Dashboard & Power BI Performance Reporting Dashboard.

From the moment fuel arrives on your site, SmartFEMS™ kicks into gear, recording every fuel transaction at designated points on your site. Hover over the numbered process icons to learn more about the SmartFEMS™ process.

user process for the SmartFEMS™ fuel management system
#1 #2 #3 #4

#1

Equipment arrives at the fuelling station or fuel bowser.

#2

The fuel attendant confirms the vehicle that is to be refulled from an authorised equipment list of the nearby vehicles. This is done using the scroll and select buttons on the SmartFEMS™ platform.

#3

Once the preauthorised vehicle is selected, the attendant presents their face in front of the facial recognition unit. When the attendant is approved, the Equipment Operator then presents their face to the facial recognition unit for approval.

#4

Once the vehicle, attendant and Equipment Operator have been verified, the system activates the pump and dispensing is initialised.

The SmartFEMS™ user process is intuitive and builds in multi-level authentication.
Hover over the numbered user process icons to learn more.

Overview of the SmartFEMS™ fuel management system
#1 #2 #3 #4 #5 #6 #7 #8

#1

Fuel delivery to the bulk fuel facility on site.

#2

Delivered fuel passes through a receiving fuel meter before entering bulk storage.

#3

SmartFEMS™ continuously monitors fuel received and bulk storage tank fuel levels.

#4

Fuelling stations and refuelling bowsers utilise the same fuel dispensing authorisation process: facial recognition (touchless authentication) is required for preauthorised attendants and equipment operators to dispense fuel. Preauthorised equipment is identified and authenticated by proximity sensors. The dispensing transactions are then authorised and the dispensing pump is initalised.

#5

SmartFEMS™ continually monitors dispensing meter activity, regardless of authorisation.

#6

All specified equipment is equipped with real-time telemetry units that automatically supply location, fuel level, run hours and equipment Operational Data to the SmartFEMS™ Platform.

#7

All dispensing locations have SmartFEMS™ Platforms. The SmartFEMS™ Platform manages all communication, data validation and authorisations.

#8

SmartFEMS™ is fully functional, both online and offline (with and without connectivity), with automated sync capability of all offline transactional data which is uploaded once connectivity is regained. Operational Data is then fed into the Transactional Dashboard & Power BI Performance Reporting Dashboard.

From the moment fuel arrives on your site, SmartFEMS™ kicks into gear, recording every fuel transaction at designated points on your site. Click the numbered process icons to learn more about the SmartFEMS™ process.

user process for the SmartFEMS™ fuel management system
#1 #2 #3 #4

#1

Equipment arrives at the fuelling station or refuelling bowser.

#2

The fuel attendant confirms the vehicle that is to be refulled from an authorised equipment list of the nearby vehicles. This is done using the scroll and select buttons on the SmartFEMS™ platform.

#3

Once the preauthorised vehicle is selected, the attendant presents their face in front of the facial recognition unit. When the attendant is approved, the Equipment Operator then presents their face to the facial recognition unit for approval.

#4

Once the vehicle, attendant and Equipment Operator have been verified, the system activates the pump and dispensing is initialised.

The SmartFEMS™ user process is intuitive and builds in multi-level authentication.
Click the numbered user process icons to learn more.

Get 360° visibility of fuel movement on your site

Developed by our in-house Research and Development team, our hardware solution gives you total oversight of your site’s fuel movement, with real-time alerts and multi-level user authentication.

Get deeper insights into your fuelling activities

By integrating Power BI Summary Reports into the SmartFEMS™ Solution, our portal facilitates a deeper understanding of the fuelling activity for each piece of equipment.

The SmartFEMS™ Dashboard enables companies to analyse their fuel management

SARS diesel refund claims simplified

Customers who are eligible for a refund from the SARS Road Fuel Levy, typically those engaged in industries that use fuel for off-road purposes such as agriculture, mining or construction, can claim a refund on the portion of the fuel levy that does not apply to their specific usage.

The SmartFEMS™ reporting system makes it more efficient and convenient for customers to submit their claims and receive the refunds they are entitled to, ensuring:

  • that they are not overpaying for fuel taxes, which can be a significant cost in certain industries
  • a reduction in administrative burdens by simplifying the refund application process, allowing businesses to better manage their expenses and invest in their operations

Looking for a secure, cost-effective fuel management solution?

Contact us for a demonstration of our SmartFEMS™ Solution

FIELD SERVICE AUTOMATION MANAGEMENT

MEASUREMENT AND VERIFICATION SERVICES

SmartOSR Service

TIME SCALES: Review

OBJECTIVE: Prioritisation Value & Opportunity Potential/Scoping

FOCUS:

  • Initiative & Project Technical Review for Energy and Carbon
  • Key Value Driver Review
  • Initiative & Project Prioritisation and Ranking by Type and Impact
  • Abatement Cost Profiling

S-ARID Solution

TIME SCALES: Continuous/Internal

OBJECTIVE: Energy Management

FOCUS:

  • IIoT & Sensors
  • Fuel Energy (Traditional)
  • Fuel Energy (Green & Renewable)
  • Electrical Energy (Grid Traditional)
  • Electrical Energy (Local & Grid Renewable)

SmartEPS Solution

Time Scales: Long

Objective: Strategic

FOCUS:

  • Global Simulations and Assessments
  • Target Achievement Simulation
  • Scope 1,2 & 3 Emissions
  • Carbon Abatement Assessments
  • Project and Technology Option Assessments
  • Prescription Analytics
  • Performance Tracking (Long-Term)
  • Life of Operations Greenhouse Gas Assessments

SmartRoad Solution

Time Scales: Continuous/Internal

Objective: Energy Measurement

Focus:

  • IIoT & Sensors
  • Fuel energy (traditional)
  • Fuel energy (green & renewable)
  • Electrical energy (grid traditional)
  • Electrical energy (local & grid renewable)

SmartFEMS Solution

Time Scales: Continuous/Internal 

Objective: Energy measurement

Focus: 

  • IIoT & sensors
  • Fuel energy (traditional)
  • Fuel energy (green & renewable)
  • Electrical energy (grid traditional)
  • Electrical energy (local & grid renewable)

SmartDSM Solution

Time Scales: Continuous/Internal 

Objective: Energy Management

Focus:

  • IIoT & Sensors
  • Fuel Energy (Traditional)
  • Fuel Energy (Green & Renewable)
  • Electrical Energy (Grid Traditional)
  • Electrical Energy (Local & Grid Renewable)

PEMS Solution

TIME SCALES: Short /Medium 

OBJECTIVE: Early assessment of actual performance

FOCUS:

  • Short Interval Control
  • Automated Reporting
  • Performance Verification
  • Predictive Analysis
  • Diagnostic Analysis
  • General Prescriptive Analysis
  • Unit Operations Simulation
  • Demand Profiling
  • Statutory Emissions Reporting Support
  • Feeds into other Reporting Systems